How to Apply for Residential Migration Registration (Basai Sarai) in Nepal

Introduction: बसाई सराई दर्ता गरि प्रमाण पत्र पाउ भन्ने बारे

Residential registrations are vital processes in Nepal that require individuals to register their details online, obtain a token number, and submit an application to the local ward office for processing. This is a fundamental process in Nepal, ensuring that individuals’ identities and addresses are accurately documented, which in turn grants them access to various government services and benefits. In this blog post, we’ll provide you with a comprehensive guide on the step-by-step process of registering for both birth and residential purposes. This guide aims to ensure a smooth and hassle-free experience, promoting accurate and error-free registrations.

Step 1: Online Registration

Online Govt. Portal DOCR

The initial step in the Basai Sarai Registration process involves visiting the official website designated for these services. The website provides an online form where you must provide precise personal details such as your name, date of birth, citizenship number, address, and contact information. Ensure all information is accurate before submitting the form.

Step 1

Please select the “अन्य घटना दर्ता” option and enter details for each person. If you have multiple individuals to register, you need to fill the form multiple times, once for each person.

Step 2, Select type

Step 2: Token Number Generation

You will need to submit separate forms for each person in your family who is migrating. For example, if there are 8 people in your family, you will have to go to this portal 8 times and submit the form 8 times.

Once you’ve successfully submitted your online registration form, the system will generate a unique token number. This number is crucial for tracking your application’s progress and for any future references. Make sure to note down or print the token number for easy retrieval.

You will receive an SMS with details for each registered person:

  • Person 1: Token: 232323
  • Person 2: Token: 32423442
  • Person 3: Token: 54645646
  • Person 4: Token: 423490

You will get an SMS like this:

Step 3: Application Letter

After obtaining the token number, the next step is to prepare an application for Janma Darta/Basai Sarai Registration. The application should include your personal details, the token number, and a brief explanation of your request. Clearly state the purpose of your registration, whether it’s for Janma Darta (birth registration) or Basai Sarai (residential registration).

Access the ready-to-print template here.

Step 4: Application Submission

With your application prepared, visit your local ward office. Bring all necessary documents, including your citizenship certificate, photographs, and any other supporting documents required for the registration process. Submit your application to the respective authorities, ensuring it’s complete and error-free.

Required Documents (Original and Copies)

  • Marriage Certificates of Married Individuals
  • Citizenship of Every Person
  • Birth Certificates of Every Child
  • No photos required
  • Nibedan / Application Letter

Step 5: Verification and Approval

Submit the documents to the ward chairman (वडा अध्यक्ष) for verification and signature. Then, take the documents to the ward-secretary office for data entry and printing.

Upon submitting your application, the authorities will review and verify the provided information. This process may take time, depending on the workload and efficiency of the ward office. Be patient during this stage and follow up if needed by contacting the concerned office or checking the status online using your token number.

Step 6: Collection and Payment

Upon successful verification and approval, you’ll be notified to collect your Janma Darta/Basai Sarai certificate, an official record of your birth or residential details. This certificate holds significant importance for legal and administrative purposes. You’ll be required to pay a fee of 500 rupees.


basai sarai certificate nepal
Basai Sarai Registration in Nepal is a critical process, ensuring accurate and recognized details for individuals. By following the steps outlined in this guide, you can navigate through the registration process smoothly. Provide precise information, keep track of your token number, and remain patient during the verification and approval stages. Janma Darta/Basai Sarai registration not only establishes identity and address but also grants access to various government services and benefits, making it a crucial step for every Nepali citizen.